By Laws

Lebanese Libraries Association Bylaws
For the association named: Lebanese Libraries Association

Article 1: General Assembly
The general assembly is constituted from all actual members of the association.

Article 2: The general assembly holds its regular meetings every: twice or more per year if necessary, and exceptional meetings are held if the president called for them after the administrative council or ten percent of the general assembly asked for it.

Article 3: Competencies of general assembly:
1- Electing the administrative council by secret vote.
2-Listening to reports submitted by the administrative council, discussing accomplished tasks and projects ready for execution and stating opinions about projects.
3- Proposing suggestions and recommendations to the administrative council.
4- Discussing the budget of the association and declaring the decisive account for the past year.
5- Amending the bylaws of the association.

Article 4: The administrative board:
The administrative board consists of ten members elected in secret vote by the general assembly. The presence of quorum is the condition where more than half the members of the general assembly are present.

Article 5: In elections:
1-The administrative board is elected every two years.
2- The administrative board specifies the date of electing the new administrative board one month before its duration ends.
3- Election results are declared immediately after votes are counted. The candidate who gets the highest number of votes is considered a winner.
4- If two or more candidates are equal in votes, the winner “will be the one who is the oldest in membership and if they are equal again the oldest in age will be the winner”.

Article 6: The administrative board publishes a primary list of candidates in the association’s headquarters one month before the elections date. Objections on them are accepted until one week before the day of elections, after that time the names will be final.

Article 7: The candidacy application is submitted to the administrative board which considers the necessary conditions. Then the names of the accepted candidates are published in the association’s headquarters ten days before the date of elections and objections are accepted until one week before the day of elections, after that time the names will be final.

Article 8: If three places in the administrative council are unoccupied electing successors must take place if more than six months from the administrative council’s duration still remains.

Article 9: In meetings:
The administrative council holds ordinary meetings every fifteen days. It holds in ordinary meetings if the president called for them to discuss and decide on specified things mentioned in the call.

Article 10:
1- The legal quorum of the administrative council is the presence of more than half the members.
2- The meeting begins in reading the minutes of the last meeting for approval.
3- The decisions in the administrative council are legally taken by majority of votes, “if the votes are equal then the vote of the president will be the casting vote”.

In Competencies:
A- Chairman of the Administrative Council:
1- He chairs the association in its both bodies.
2- He chairs the meetings of the general assembly and administrative body, and observes the committees work.
3-Signs all letters and financial transfers.
4-He has the right to call the administrative council and the general assembly to in ordinary meetings according to this law.

B- Vice President:
He represents the president in his absence.

C- Secretary:
1- Keeps and organizes the minutes of meetings and decisions of the general and administrative bodies.
2- Receives incoming calls and refers it to the presidency, then he takes care of putting answers and sending them.
3- Sends initiations and informs the people concerned about the association’s decisions.

D- Treasurer:
1- Keeps all money, movable and immovable property; he will be responsible for them.
2- Collects membership fees according to receipts with counterfoils.
3- He is considered a “permanent” member in the financial committee.
4- Collects all money, transfers and bills mentioned above.
5- Presents financial or real estate or bank guarantee according to the decision of the administrative council which specifies the value of guarantee.

E- Accountant:
1- Observes the finances of the association.
2- He is responsible for all the association’s property.
3- He is considered a “permanent” member in the financial committee.

Article 11: In committees:
1-Every committee, within its specialization, prepares project studies which are submitted or referred to it and works for executing them after approval by the administrative council.
2-Every committee has a chairman and a reporter.
3-Membership of committees is open to all active members of the association. Every member has the right to join more than one committee.
4-The members of the general assembly choose the members of committees by secret vote.

Article 12: In the finances of the association:
According to the decision of the administrative council, the membership annual fees are 12000.00 LL Lebanese pounds for every member paid in installments and 25000.00 LL to institutions.

Article 13: Any amount of the association’s money is paid only according to a decision taken by the administrative council; exceptionally the president has the right to order the payment of any amount not exceeding 50000.00 Lebanese pounds on condition that the administrative council approves on this payment in the first meeting it holds.

Article 14: The treasurer does not have the right to pay any amount of the association’s money except by a payment order signed by the president and treasurer stating the way and reason of payment.

Article 15: Any amount of money exceeding ___________________ Lebanese pounds of the association’s money is kept in a bank specified by the administrative council.

Article 16: In Penalties:
If any member commits anything that causes moral or physical damage to the association or he passes his competencies, he will be referred to a disciplinary council from the administrative council to examine the accusation and penalty necessary. Then they prepare a recommendation to the administrative council which takes the decision. The approval of two thirds of the administrative council on the penalty decision is necessary. The member has the right to plead in front of the general assembly within two weeks of his notification.

Article 17:
1- Every member “who loses any condition of membership in the association, did not attend four consecutive meetings without legal reason or does not pay his membership fees after one month warning is considered resigned.
2- If the resigned member or who is considered resigning is a “member” in the administrative council, he loses his membership in the general assembly.

Article 18: The general assembly may amend this law by its majority members according to a suggestion from the administrative council or a suggestion from 20% of the general assembly members.

Articles of Association
For the Association named: Lebanese Libraries Association
Founded in 1960, Notification # 1638

Article 1: An association was established in the Lebanese Republic called: Lebanese Libraries Association. It is a nonpolitical and non profitable association.

Article 2: Headquarters: Beirut

Article 3: Association’s Objectives:
Raising up the standards of libraries and the employees working in them,
Enhancing the library in Lebanon
Encouraging reading
Working on establishing public libraries and developing bibliographical researches etc…

Article 4: The Association’s financial resources constitute from:
1- Subscription of members
2- Governmental aids
3- Contribution, donations and advice

The money of the association is spent for accomplishing its objectives.

Article 5: The association constitutes of two bodies: the general assembly and the administrative board.
The administrative board represents the association and directs it according to its regulations and the laws in force.

Article 6: The internal regulations of the association may include special committees and bodies which names, missions, and the way of choosing their members or nominating them are mentioned in the articles of the association.